Policies and Procedures

Scheme of Publications

ADOPTED: JANUARY 2023
Reviewed May 2024

1. Scheme of publication
2. Publishing data sets for re-use
3. Table of publications
Class 1 – Who we are and what we do
Class 2 – What we spend and how we spend it
Class 3 – What our priorities are and how we are doing
Class 4 – How we make decisions
Class 5 – Our policies and procedures
Class 6 – Lists and registers
Class 7 – The services we offer

1. Scheme of publication

The Scheme of Publication sets out what kinds of information that the ICO would expect Parish Councils to provide in order to meet their commitments under the model publication scheme.

The ICO would expect Parish Councils to make the information in this definition document available unless:

(a) it does not hold the information;

(b) the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;

(c) the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. The authority must provide a direct link to that information;

(d) the information is archived, out of date or otherwise inaccessible; or,

(e) it would be impractical or resource-intensive to prepare the material for routine release.

The legal commitment is to the model publication scheme, and public authorities should look to provide as much information as possible on a routine basis.

2. Publishing datasets for re-use

Public authorities must publish under their publication scheme any dataset they hold that has been requested, together with any updated versions, unless they are satisfied that it is not appropriate to do so.

So far as reasonably practicable, they must publish it in an electronic form that is capable of re- use.

If the dataset or any part of it is a relevant copyright work and the public authority is the only owner, the public authority must make it available for re-use under the terms of a specified licence. Datasets in which the Crown owns the copyright or the database rights are not relevant copyright works.

The Datasets Code of Practice recommends that public authorities make datasets available for re-use under the Open Government Licence.

The term ‘dataset’ is defined in section 11(5) of FOIA. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of FOIA.

The ICO has published guidance on the dataset provisions in FOIA. This explains what is meant by “not appropriate” and “capable of reuse”.

3. Table of Publications

Information published	How the information can be obtained	Cost
Class 1 – Who we are and what we do
Organisational information, structures, locations and contacts This will be current information only	Hard copy Website	20p per A4 sheet Free
Who’s who on the Council and its Committees	Council: Hard copy Council: Website Committee: Contact the Clerk	20p per A4 sheet Free
Contact details for Parish Clerk and Council Members (named contacts where possible with telephone number and email address (if used)	Hard copy Website	20p per A4 sheet Free
Class 2 – What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum	Hard copy Website	20p per A4 sheet Free
Annual return form and report by auditor	Hard copy Website	20p per A4 sheet Free
Finalised consolidated budget	Hard copy Website	20p per A4 sheet Free
Standing Orders	Hard copy Website	20p per A4 sheet Free
Financial Regulations	Hard copy Website	20p per A4 sheet Free
Grants given and received	Hard copy Website	20p per A4 sheet Free
List of current contracts awarded and value of contract	Hard copy Website	20p per A4 sheet Free
Members allowances and expenses	Hard copy Website	20p per A4 sheet Free
Class 3 – What our priorities are and how we are doing
Annual report to Parish Meeting (current and previous year as a minimum)	Hard copy Website	20p per A4 sheet Free
Class 4 – How we make decisions
Decision making processes and records of decision Current and previous council year as a minimum	Hard copy Website	20p per A4 sheet Free
Timetable of meetings (Council and any committee/sub committee meetings and Parish meetings).	Hard copy Website	20p per A4 sheet Free
Agendas of meetings	Hard copy Website	20p per A4 sheet Free
Minutes of meetings (NB this will exclude information that is properly regarded as private to the meeting)	Hard copy Website	20p per A4 sheet Free
Reports presented to council meetings (NB this will exclude information that is properly regarded as private to the meeting)	Hard copy Website	20p per A4 sheet Free
Responses to consultation papers	Hard copy Website	20p per A4 sheet Free
Responses to Planning applications	Hard copy Website	20p per A4 sheet Free
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our service and responsibilities Current information only	Hard copy Website	20p per A4 sheet Free
Policies and procedures for the conduct of Council business : Procedural Standing Orders Committee and sub committee terms of reference Delegated authority in respect of officers Code of Conduct Policy Statements	Hard copy Website	20p per A4 sheet Free
Policies and procedures for the provision of services and about the employment of staff.	Hard copy Website	20p per A4 sheet Free
Complaints Procedure (including those covering request for information and operating the publication scheme)	Hard copy Website	20p per A4 sheet Free
Data Protection Policy Any other policies	Hard copy Website	20p per A4 sheet Free
Class 6 – Lists and Registers
Currently maintained lists and registers only	Hard copy Website	20p per A4 sheet Free
Any publicly available register or list (if any are held this should be publicised. In most circumstances existing access provisions will suffice)	Hard copy Website	20p per A4 sheet Free
Assets register (updated annually)	Hard copy Website	20p per A4 sheet Free
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Parish Councils)	Hard copy Website	20p per A4 sheet Free
Register of Members’ Interests	Hard copy Website	20p per A4 sheet Free
Register of gifts and hospitality	Hard copy Website	20p per A4 sheet Free
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses Current information only	Hard copy Website	20p per A4 sheet Free

Clerk to the Council
e-mail: clerkcorringham@gmail.com
Website: https://corringham.parish.lincolnshire.gov.uk/