2018 Parish Council Minutes of Meetings

Corringham Parish Council
Clerk to the Council: Mrs A Hayward
Lindale Villa, Gringley Rd, Walkeringham DN10 4HT
Tel: 01427 891118, email: angela@lindalevilla.com

Minutes of the Parish Council meeting held on Tuesday 6 November 2018 at 7.30 pm in Corringham Village Hall

Present:   Cllrs. D Semley (Chair), P Hardwick, J Saxon, J Sims, J Eyre, S Blades, M Parr, Dist. Cllr. Howitt-Cowan and A Hayward (Clerk).   Members of the Public: none  

01.11.18   Chairman’s Remarks
Cllr. Semley welcomed everyone to the meeting
      
02.11.18   Apologies for absence and reasons given      
Cllr. Arthy (other commitment)
PCSO J McFaul (wrong shift)

It was resolved to accept the apologies
      
03.11.18   Declarations of interest
The following declarations of interest were made:

Cllrs. J Sims, P Hardwick and S Blades – village hall matters (committee members)
Cllrs. P Hardwick and M Parr – allotment matters

04.11.18   Public Discussion
No members of public were present.
            
05.11.18   Notes of the last meeting of the Council
The minutes of the meeting held on 2 October 2018 were discussed and resolved as being a true record. 

06.11.18   Police Report 
No report received

07.11.18   Co-option of Parish Councillor
It was resolved to co-opt Mr Arran Watson onto the Parish Council.  Clerk to inform WLDC

08.11.18   District and County Councillors’ reports 
County Councillor
No report received
   
District Councillor 
Cllr. Howitt-Cowan gave the following report:

•   The WLDC commercial portfolio is still expanding with the acquisition  of the ‘Boyes’ unit and the unit next door in Gainsborough
•   The new hotel in Gainsborough is now up and running and the Roseway carpark is in operation.
•   There has been an appeal against the proposed crematorium in Lea but this was thrown out and WLDC will recover costs.
•   The decline in Gainsborough’s market is a concern.  Already looked at issues such as free parking at 3.00pm etc.  Workshop to be held to discuss the issues.
•   There are plans to improve the Corringham Road junction (maybe roundabout or lights)
•   The WLDC Chairman is holding a tea party for those celebrating their 70th birthday
•   The Act or Remembrance in Corringham is to take place on 11th November at 10.45am. 
   
09.11.18   Clerk’s Report
The following update was given:

•   The overgrown hedges on Mill Mere and Middle Street have been reported to ACIS and LCC Highways respectively.
•   The allotment rent letters have been sent and all have now paid. 

10.11.18   Reports 
Village Hall
Cllr. Blades reported as follows:
•   The new windows have now been installed.
•   A new initiative is to sell the quiz on a monthly basis at £1.00/quiz
•   If members are aware of anyone eligible for the Senior Citizens’ lunch please let the committee know.
•   The recent Halloween party and fashion show was not well attended.  Looking to advertise further afield.
•   The Christmas Fayre is to be held on 8th December.  

Neighbourhood Plan
Cllr. Semley reported as follows:

Everything is progressing well.  The Consultant has formed a good working relationship with WLDC.
Future consultations include engagement with farmers and young people.  All this will be communicated via the next PC newsletter.

Emergency Planning 
Cllrs. Hardwick and Eyre reported as follows:

Councillors Hardwick and Eyre met to discuss the emergency plan and concluded that to take this forward, a committee needed to be in place.  It was agreed to include an article in the newsletter along with the Emergency Plan’s Mission Statement (taken from the template).  Once formed, it was agreed to ask Mr Harris to speak to the Committee.
      
11.11.18   Matters for consideration

Grass cutting contract/LCC grass cutting scheme/Community Payback Scheme
It was agreed to send out invitations to tender for the 2019 grass cutting contract.  The scope would include cemetery, pond area, trimming the hedge near the pond, as in previous years.  The cutting of the grass verges to be confirmed.  It was agreed to canvass villagers to ascertain who would be willing to cut their own verges.

Councillor Saxon had spoken to the Community Payback representative and they would be more than happy to take on the planting of the trees/bushes as well as other work including trimming hedges and restoring the benches etc.  They would also provide their own equipment but would need access to toilet facilities and car parking.  All agreed that this sounded very positive and it was decided to ask them to plant the trees firstly on a trial basis and then consider further projects.  The village hall facilities would be made available to them.

Autumn newsletter
Cllr. Semley reported that the production of the newsletter was ongoing and it would largely feature the Neighbourhood Plan.

Emergency Planning
o   Winter ‘Self-Help’ and Mutual Aid
Still await response from LCC re. the arrangements for storing the grit.  Clerk to follow up and ask whether or not a  1 tonne grit bin would be provided for storage.
o   Emergency Text Alert
This is a new initiative set up by LCC whereby nominated contacts are alerted by text about any ‘emergencies’ in the area which may have some impact on the parish.  Councillors Hardwick and Semley agreed to be the emergency contacts.

Facebook/Parish communications
It was reported that recent posts on Facebook referring to the Parish Council had been inaccurate and misleading re. provision of car parking and use of the playing field and it was felt that the Parish Council should defend its position and respond in order to address the inaccuracies.  Points to address:  ownership of the field/access to the field, prohibitive cost of creating a car parking area, past safety initiatives (signs, competitions, speed monitoring etc), working closely with the PCSO and facilitating the use of the village hall car park.  Clerk to draft a response.

Outstanding actions/tasks
o   pond fencing/tree works/benches
It was reported that the benches were now in situ and the fencing had now been repaired.
o   Pond maintenance work/Tree works
Both ongoing, Cllr Hardwick to follow up.
o   Woodland Trust Tree Pack
Cllr. Saxon reported that the tree pack had arrived.

Cemetery matters – correspondence regarding time frame for installation of a monument/headstone. 
Councillor Semley to contact the monument provided to glean more information and to better understand the background before responding to the letter.

Councillor Hardwick advised that she would be standing down as Burial Board Clerk but agreed to continue in the post for one month.

New Noticeboard
It was agreed to obtain prices for the more traditional style notice boards.

12.11.18   Financial Matters
Financial Report:

Income to date:      £18,086.14
Outgoings to date:   £  6,505.06

Funds available:    £16,949.81

The following payments were proposed, seconded, voted and agreed.

13.11.18   Planning Matters
New Planning Applications:  
None

Planning Decisions
None
         
14.11.18   Correspondence
The following correspondence was received
WLDC – LEP Project Pipeline Ideas
WLDC – CIL Guidance
Muse Developments – Press release:  Gainsborough Regeneration

All noted
                                    
15.11.18   Councillors’ reports and items for inclusion on the next agenda
The following items were reported:

Cllr. Saxon agreed to notify LCC Highways of the builders’ bags obstruction the pavement on Middle Street.

Agenda Item – Appointment of Burial Board Clerk

16.11.18   The date of the meeting was confirmed as Tuesday 4 December 2018 at 7.30pm on Corringham Village Hall.  

Meeting closed at 9.45 pm