November 2022 Minutes
November 1st 2022 - Minutes of Meeting
Minutes of an ordinary meeting of Corringham Parish Council, held on Tuesday 1st November 2022 at 7.15 pm at Corringham Primary School
Present: Parish Councillors: D. Semley (Chair), J.Stanser, S Blades, M. Parr, N.Smith,
Member(s) of the Public:
7.15pm – Public Forum: No attendees. Cllr. Howitt-Cowan: Report for November 2022 circulated prior to the meeting.
P.C. McFall sent a short report and sent apologies – she is on the wrong shift
1. CHAIRMAN’S REMARKS Meeting was opened by Chair Cllr. Semley who welcomed all to the meeting and advised Standing Orders were in place.
2. APOLOGIES FOR ABSENCE – None
3. DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION IN RELATION TO DSICLOSABLE PECUNIARY INTEREST – None
4. MINUTES - To consider and resolve to accept as a true and accurate record
RESOLVED that Minutes of the Ordinary Meeting held Tuesday 2nd October 2022, approved and signed as a correct record.
5. BUSINESS MATTERS FOR CONSIDERATION -
a. Ecology Project Proposal.
i. 3 quotes in for cemetery works acquired.
ii. 1 further quote required for works to pond [ACTION: Cllr Smith]
iii. Prices for bulbs, wild flower, seeds etc. to be sought. [ACTION: Cllr Semley]
iv. Grant funding for pond clearance and cemetery works to be looked into. [ACTION: Cllr Semley]
b. Cemetery Noticeboard
i. Prices for boards were discussed. Top of board to be titled Corringham Burial Authority. Surround to be in blue. RESOLVED to purchase board 12xA4 including posts, keys and lock at £801+VAT [ACTION: Cllr Stanser]
c. Signage
No Dogs signage ordered. [ACTION: Cllr Stanser]
d. Pond Safety Equipment
Pond Safety equipment on order. [ACTION: Cllr Stanser]
e. Newsletter
RESOLVED Newsletter to be sent to counsellors for proof-reading by end of the month [ACTION: Cllr Semley]
f. Ashwin Charity and Land Holdings
No updates. RESOLVED for Cllr Semley to chase solicitor.
g. PC Telephone
Purchased a pay-as-you-go phone with credit (£50-£100) to access and reply to PC e-mails and social media.
h. Coronation
Ideas for coronation discussed, which will take place on May 6th 2023. Tree planting, party at the Village Hall, design a village name sign competition were ideas put forward. RESOLVED to approach Cllr. Perraton-Williams regarding the legality of designing highways signage. PC to write a letter to the Village Hall and the church asking for suggestions about what they would like to do for the coronation. [ACTION: Cllr Semley]
6. FINANCIAL REPORTS – To receive the financial report and approve payments.
a. Finance report
Finances are currently being audited internally for mid-year. Final audit will take place May/June 2023; the mid-year audit will ensure we have everything in place ready for this.
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ITEM |
DESCRIPTION |
COMMENT |
ACTION |
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1. |
Monies in bank as of 31st October 2022 |
Current Account = £11,995.80 BMM (Reserve) Account = £5,504.71 Total = £17,500.51 Accounts checked and reconciled to end October 2022 |
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2. |
Bank activity |
Bank charges October 2022 = £8.00 Interest on reserve account October 2022 = £1.61 |
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3. |
Paid invoices & expenses |
Donation of £100 made to Willingham Band |
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4. |
Outstanding invoices & expenses |
Heathers Property Services, September invoice – £790 Village Hall – Hire of Hall Aug & Sept - £36* LALC – Training - £43 |
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7. |
Income received |
None |
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8. |
Income outstanding |
None |
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9. |
VAT |
VAT - awaiting VAT return |
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10. |
Asset register |
Road signs & Cones to be added to asset register – photos required. Bench ends & leftover slats need recovering from XXXXX Items from Jubilee to be added in readiness for Coronation |
J Stanser/ D Semley |
|
11. |
Ashwin Trust |
Cheque received from D & J Clark Farmers - £265 |
Needs to be banked – DS to attempt to bank in Lincoln |
b. Final Budget Presentation
Budget discussed. PC agreed to proposed budget plan; it now needs to go to WLC to be signed off.
7. COUNCILLOR TRAINING
a. Website Training
Cllr Semley attended second clerk’s course and will attend the website training.
8. PLANNING MATTERS – To consider applications and responses to planning matters.
None submitted
9. ONGOING MINOR ITEMS, CORRESPONDENCE AND AGENDA ITEMS FOR THE NEXT MEETING
i. WLDC have attended to the dog bins on Mill Mere Lane and school corner but two more existing and placement of new to be chased up.
10. DATE OF NEXT MEETING – To resolve to note the date of the next General Parish Council meeting Tuesday 6th December 2022 – 7.30pm – Venue: Corringham Village Hall
Meeting Closed: 8.35pm
ADOPTED
06/12/2022